2012 Planning - Memorial Day Campout

Planning is underway up for the 2012 42^nd annual Phillips Family Memorial Day Camping Trip at World's End State Park.  Campout dates are Wednesday, May 23^rd through Monday, May 28^th, 2012. 

I'll be doing the food planning and will be handling the kitchen.  I'll entertain any suggestions for changes or additions to the menu.

Schedule

The chart below shows each family, the schedule I'm currently assuming, and the number of people.  It also shows the amount you owe for food.  I counted adults as one and kids under twelve as half, and didn't count babies under 3.  Blue shading indicates that payment has been received.    Green shading indicates that you've confirmed when you will be at camp.

The table below shows the meals you are planning on eating at camp, the food cost, site cost, total, amount paid to date and amount remaining.  You'll need to scroll to the right to see some of the columns.   If you've overpaid I'll refund at camp.  If you've underpaid then you do the dishes the entire weekend. Payments due by May 10^th

Tee Shirt costs are included in the chart below.  You do NOT need to order a tee-shirt if you don't want to.  We need your tee-shirt order by March 25th in order to have the shirts in time. 

Due and Paid

Note: I've entered a site charge of $116 for each family.  Once we are certain of who is attending, I'll adjust the charges for shared sites and for the sites that cost less than $116. Patience: The table below takes a long time to load.  This table is not yet updated for 2012 site costs.

 

Site Assignments

Our site assignment strategy is shown below the chart.  I've moved some folks around to try to accommodate families with small children to be closer to the restrooms.  Here is a site map so you can see where these sites are. WorldsEnd Site Map.  15-19 are near the road, 37-40 are across street, and 20-23 are by the restrooms

The following is NOT CONFIRMED.  I can't confirm the sites until everyone has reponded with their intentions

 

Site Num	Site Cost	Site Assigned To:	Equipment	Electric?	Dogs Allowed on Site?
15	92.00	Davis - Matt & Stacy, Xander	3 tents	no electric	Y
16	116.00	Phillips - John, Jeri, Jenna, Justin Jared & Trent	Popup & 1 tent	electric	Y
17	116.00	Young - Riki, Di, Erika	1 tent	electric	Y
18	143.00	Davis - Mark, Jeanne, Ty	Popup & Kitchen	electric	Y
20	84.00	Phillips - Dave, Martha, Margarette, Clara	1 tent	no electric	N
21	84.00	Young, Ali Davis, Greg	2 tents	no electric	N
22	84.00		2 tent	no electric	N
23	84.00	Davis, Eric	2 tents	no electric	N
37	116.00			electric	Y
38	143.00	Davis - Brian, Susie, Jessica, Lillybug, and Gabriella	Popup	electric	Y
39	116.00	Brown - Debi, Dan & Haileigh Berkowitz - Byron	2 tents	electric	Y
40	116.00	Lindsey - Dave, Patty, Reilly	Popup	electric	Y

The chart above shows the site you've been assigned to and the cost.  In some cases you need to pay for extra nights just to reserve the site.  While we can change the reservations once we are more sure of people's schedules, there is a $10 fee to change the reservations.

Because we are required to have each site in a different name, we just use any name for any site in doing the reservations.  The name on the site reservation is different from the people who will actually be using the site in most cases.  They haven't checked this in the past, so its not an issue.

Site assignments are based on equipment.  Mark, John, Brian and Patty are planning to use their popups with electric and were assigned these sites.

 

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